Inbox Zero in Outlook?

by Dec 20, 2023

Inbox Zero in Outlook?

I try this using these features in Outlook:

🚩 Mark as Action Flag the email and Archive it. Now they are in your Todo list app.

πŸ“… Respond with Meeting Is the Action a meeting or needs to happen at a certain time? Add it to your calendar. You can do this by dragging it to your calendar / My Day widget or use a quick actions (or right click).

πŸ“Œ Reply Later Pin these emails. They appear on top, so it forces you to not let the list grow too big and respond in time.

πŸ•’ Set Aside Snooze when you can’t decide what to do with the email.

πŸ“° Other Inbox Mark Newsletters or not important emails for the Other inbox. At least once a week go through them. If you don’t read them or they are not valuable then unsubscribe.

πŸ“ƒ Paper Trail Move order confirmations, tracking info, tickets, etc. to a folder Paper Trail.

πŸ’Έ Invoices Move Invoices to the folder Invoices. Once a month process these.

🚫 Junk email. Block contact when it is junk email. Once a month go quickly though it and delete all.

πŸ“¦ Archive or Delete Everything else goes into Archive (or Delete it right away). Have an auto-delete policy after 1 year. Optional: have an Archive Forever folder.

How do you achieve Inbox zero?

#
Remy van Duijkeren

Remy van Duijkeren

Power Platform Advisor

Microsoft Power Platform Advisor with over 25 years of experience in IT with a focus on (marketing) automation and integration.

Helping organizations with scaling their business by automating processes on the Power Platform (Dynamics 365).

Expert in Power Platform, Dynamics 365 (Marketing & Sales) and Azure Integration Services. Giving advice and strategy consultancy.

Services:
– Strategy and tactics advise
– Automating and integrating

Subscribe to
The Daily Friction

A daily newsletter on automation and eliminating friction

Related Content

Microsoft Teams: Too Many Apps in One?

Microsoft Teams: Too Many Apps in One? All-in-one apps like Teams? That’s a hard pass from me. Microsoft Teams wants to be the one app to rule them all. But I’m the guy who likes my apps separate, like LEGO bricksβ€”not superglued together. I open my To-Do app...

read more

I see your comment. And I see AI fingerprints all over it.

I see your comment. And I see AI fingerprints all over it. You know the ones where you think: Bro... did you even read my post? πŸ˜… I get it. We want engagement. We want the algorithm to give us more eyeballs. But fake engagement is still fake. Here’s what happens when...

read more

Abstract the abstraction 🀯.

Abstract the abstraction 🀯. .NET devs, we love our patterns... maybe too much. For a simple CRUD app, I've seen: Repositories – because obviously we can't query directly, that's too mainstream UnitOfWork – like transactions, but now with extra ceremony Services –...

read more